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Using the e-Learning Planning Framework online tool

Preparation | Registering your school | Administering the survey | Analysing the data | Developing your e-capability  | Contact us

Preparing to use the eLPF online tool

Assuming you are the person (principal or e-leader) who is instigating the school’s use of the tool: 

  • check your school has the infrastructure – it is recommended that schools use Internet Explorer 8 or above, or the latest versions of Chrome, Firefox or Safari. 
  • register for the tool
  • familiarise yourself with how the tool works
  • explain the tool and how it works with staff and other participants.

Registering your school for the eLPF online tool

One person (principal or e-leader) can be designated as the administrator of the tool and follow the step-by-step instructions to register your school.

When you register your school an email is sent to your official school email address (as recorded on the TKI schools page ). You will need to click on the "Request eLPF access" link in the email to continue with the registration process.

If the email does not arrive, contact your network administrator as it may have been sent to an inactive email address or filtered by your school spam filtering. If the email still can not be located contact elpf@vln.school.nz

Download Using the eLPF online tool and follow the step-by-step instructions to register your school

Administering the survey

Identify the participants

The results are likely to be more accurate, truly representative, and inclusive of your school if everybody completes the review, rather than a sample group. 

It is possible to have a staged roll-out of the review. For example, the leadership could complete it first and then see how aligned they are in their responses. The survey can then be extended to the rest of the staff, Board of Trustees, students, and school community.

The survey administrator will need to choose how to administer the survey from one of three options. Option one is recommended.

  1. Assign users to specific roles and invite them to take the survey based on these roles: This allows you to allocate staff roles in advance. You can send an automatically generated an email with a survey link to specific participant groups. This option, with its clearly identified groups for the different roles, will give you the most precise set of results.
  2. Send a generic link to all users: You can send an automatically generated email with a survey link to all those will take the survey. Participants will then select the most appropriate role for themselves as the first step of completing the survey.
  3. Copy and paste the direct urls supplied when you setup your school survey into emails and send them out to the participants. This enables you to personalise the emails for specific users or groups of users. If you choose this option note you can choose a global url (as in option 2) or role-specific url’s (as in option 1).

Prepare participants to use the online tool

Participants will provide the best information when they fully and clearly understand the purpose and structure of the survey. The video below provides an explanation for the survey administrators to use when preparing staff to take the survey.


During the administration of the surveys it is important that the participants understand the following:

  • The administrator provides participants with a url to access the survey.
  • The first time participants complete the survey, they will be asked to email themselves the PIN. It is important to do this so they can return to the survey at any time. 
  • The survey is anonymous (Note: If one user group is very small it may not be possible to guarantee anonymity – you may prefer to manage the review a different way).  
  • The survey takes approximately 40 minutes to complete, depending on how many comments you write.
  • The PIN must be used every time participants go back into their survey, otherwise a new survey will be generated.
  • The questions range across all five dimensions of the eLPF in random order.
  • There are two questions for each aspect – one inviting the participant's personal view, the other on the school as a whole. Having both perspectives enables staff in particular to reflect that their personal position may be different from the rest of the school. For example, a teacher may utilise mobile devices effectively in their classroom programme but realise others in the school do not.
  • Some statements look like they are asking for two things. This is because the statements are derived from the empower phase of the framework, and effective review is often part of this highest level. Users need to consider the extent to which they agree that this is an accurate description of the current position of the school or themselves, rather than right or wrong.
  • Encourage participants to enter comments – either qualifying their thinking or seeking clarification. Schools who have completed the survey report the comments provide some of the most useful information. Any areas of strong feeling or particularly high or low assessments should have a comment if possible.
  • Encourage participants to be as honest as they can in their responses.

Organising staff, whānau, students to complete the survey

Your approach will vary according to the size of your school and what works best for your staff, community, and students. 

Once participants have begun a survey, they have a month to complete it.

You might organise partipant groups to complete it together, for example:

  • staff complete it at staff or syndicate meeting
  • students complete it in class groups
  • parents can be introduced to the survey at a parent meeting. 

Questions automatically appear in random order so a user will be answering different questions to their neighbour. 

Participants are able to complete the survey at home or another time by logging back in using their PIN number.

Download Using the eLPF online tool and follow the step-by-step instructions to register your school and email participants

Acessing the data

Schools have complete control over their data. The online eLPF online tool whole school survey data can only be accessed by the survey administrator. 

The survey administrator can give others access to the data by:

  • adding another "Administrator" through the school dashboard
  • through accessing the sharing url that can be sent from the Share tab in the Administration interface. The data that is shared in this instance is only the aggregated information from the ‘View Results’ tab. The time period for sharing can be set for one hour to one month. Sharing can be revoked at any time by re-sharing.

Download Using the eLPF online tool and follow the step-by-step instructions to access data and add an administrator

Individual participants can access their own data using their PIN number to login at anytime.

Analysing the data

Once the survey has been completed, the administrator for the school can access the results online. Reports can be generated from the data, exported, and printed. Before generating printed reports, which may be several pages, we advise administrators view the results online first, then decide on priority areas to look at in depth. 

Analysing the data: eLPF tool  – step-by-step information and screenshots describing how to use the "slider" and read the data to:

  • gain an overview of your school data
  • view whole school data for specific dimensions
  • view the spread of responses and the mean score for each dimension
  • participants can veiw their individual results

Questions you may wish to consider

  • Which dimensions and elements look more/less developed – and what factors might explain this?
  • Looking across those elements that are more developed:
    • What links these different elements? 
    • Why are we strong in those areas? 
  • Looking across those elements that are less developed. 
    • What links these different elements? 
    • Why are we not as strong in those areas? For example, you might notice several less developed areas might be linked by lack of cultural responsiveness. 
    • Can you tell a story about why this might be? - develop an understanding of how these might be sensibly integrated and combined in a single, synthesised priority for the action plan.

Developing your school's e-capability

Once you have completed the review and analysed your data consider the following:

  • Developing an e-capability strategic action plan to develop identified priority areas within the dimensions of the eLPF. Identify your goals and outline strategies for moving through the phases of the eLPF over an identified period of time.
  • Applying for regionally allocated professional learning and development (RA-PLD)  through your Regional Ministry offices.
  • Participating in, and contributing to, online communities such as the Enabling e-Learning community in the VLN .
  • Clustering with other schools to collaborate, share ideas, and resources.
  • Seeking professional learning opportunities through conferences and PLD providers.

Contact us

For help email: elpf@vln.school.nz